Template License

Last updated: November 8, 2026

WHAT THIS LICENSE COVERS

This license governs all paid SignTheChart template products and downloadable materials, including template kits, message and documentation templates, dot phrases, building blocks, worksheets, calculators, field guides, ebooks, and web app tools (the "Materials").

This license is part of, and governed by, our Terms of Purchase. If anything on this page appears to conflict with the Terms of Purchase, the Terms of Purchase control, except that this license controls on questions of what you may and may not do with the Materials. Our Disclaimer also applies to your use of the Materials.

OWNERSHIP

The Materials were created by Candice Elam, DNP, FNP-C and are owned by Nursing Current LLC d/b/a SignTheChart ("SignTheChart"). They are protected by copyright, trademark, trade secret, and other intellectual property law.

Purchasing a product does not transfer ownership of anything to you. It grants you the license described below and nothing more.

WHAT YOU RECEIVE

When you buy a product, you receive two different things, and this license treats them differently.

Your product files. The downloads, documents, portal access, fill-in copy links, and account credentials we deliver to you. Your product files are for you alone. You may not share them with anyone, in any form.

Your working versions. The templates, smart phrases, notes, messages, and letters you build from your product files and use in your practice, and the completed versions of any Care Team Materials. Putting the Materials to work is the purpose of the product, and this license permits it as described below.

YOUR LICENSE

Subject to your payment in full and your compliance with this license and our Terms of Purchase, SignTheChart grants you a single-user, personal, non-exclusive, non-transferable, non-sub-licensable, revocable license to use the Materials in your own clinical practice.

You may:

Copy, paste, adapt, and edit the Materials to build your own templates, smart phrases, dot phrases, and messages.
Save your working versions in your own template library, smart phrase set, or user account in your employer's electronic health record or other work systems, to the extent your employer permits it.
Use your working versions in the care of patients you personally treat, including sending the resulting messages, letters, and instructions to patients, pharmacies, payers, specialists, and the staff who support your practice.
Give completed Care Team Materials to the people who support your practice, as described below.
Print or save copies for your own reference.

You may not:

Resell, share, send, forward, gift, sublicense, assign, transfer, redistribute, or post your product files, in whole or in part, in original or modified form, except as this license permits for completed Care Team Materials.
Share your account credentials, a download link, or a fill-in copy link, or allow anyone else to access the Materials using them.
Build, load, or publish a shared, group, departmental, enterprise, institutional, or organizational template set, library, intranet page, drive, or folder from the Materials for clinicians other than you to use.
Teach, present, train, or deliver the Materials or the frameworks behind them to others, whether or not for a fee.
Use the Materials to create a competing product, kit, course, worksheet, guide, tool, or training for sale or distribution.
Input the Materials into any artificial intelligence or automated tool for the purpose of generating derivative or competing materials, or to train, fine-tune, or ground any AI model. Using the ordinary built-in features of your employer's electronic health record in the course of patient care, including its artificial intelligence documentation features, is not a breach of this item.
Remove, alter, or obscure any copyright notice, trademark, attribution, or licensing language contained in the Materials.

Any use beyond what this license permits requires the prior written consent of SignTheChart.

USING THE MATERIALS IN YOUR EMPLOYER'S ELECTRONIC HEALTH RECORD

Templates only work once they are inside the system where you document. An electronic health record is a shared environment. Depending on how your employer configures it, other users may be able to see, copy, or adapt content you saved there, and your employer may require its template or IT team to review or build templates before you use them.

That is the nature of putting a template to work, and it is not a breach of this license. Specifically:

If another user views, copies, or adapts content you saved for your own use, you have not breached this license, provided you did not give it to them, direct them to it, or set it up for their use.
If your employer requires its template or IT team to review, approve, or build templates before you may use them, you may submit your working versions for that purpose, and the team may build them in a shared system, provided they are set up for your use.
Your employer may retain what you built in its systems under its own record-keeping and ownership arrangements, including after you leave.

This license covers your use only. A clinician who finds the content in a shared system does not receive a license to it.

What remains prohibited is deliberate distribution: forwarding your product files, sharing your credentials or a fill-in copy link, posting the Materials to a shared drive or intranet, or building a shared, departmental, or organization-wide template set from the Materials for other clinicians to use. If your practice wants the Materials available to more than one clinician, that requires an institutional license.

MATERIALS MADE FOR YOUR CARE TEAM

Some products include material written for you to complete and hand to the people who support your practice, such as a protocol you fill in with your own preferences, a staff reference card, or a letter to your leadership. The product labels this material as made for your care team ("Care Team Materials").

Once you have completed Care Team Materials with your own decisions, you may give your completed version to the medical assistants, nurses, front desk, referral and prior authorization staff, supervisors, practice managers, and administrators who support your practice, in print or within your employer's systems, so they can carry out your preferences. They may keep and use it for that purpose for as long as they support your practice.

Share your completed version only. The blank version, the fill-in copy link, and the rest of the product stay with you.
Leave the copyright and attribution line in place.
Your completed version records your preferences for your patients. A practice, department, or organization that wants to adopt it, or any version of it, as the standard for other clinicians needs an institutional license from us.

YOUR EMPLOYER'S SYSTEMS AND POLICIES

You are solely responsible for determining whether your employer, health system, or institution permits you to load or use outside material in its electronic health record or other systems, and for complying with its information technology, intellectual property, security, and template governance policies. Some employers restrict or prohibit this. Confirm before you build.

Any documentation you create for your own patients using the Materials remains subject to your employer's ownership and record-keeping arrangements. SignTheChart claims no interest in your patient records.

YOUR PROFESSIONAL JUDGMENT

The Materials are documentation drafting aids and structural starting points. They are not medical advice, clinical decision support, clinical protocols, or a standard of care, and they do not establish medical necessity or support any billing or coding level.

You retain full and independent professional judgment. You are responsible for reviewing, editing, and verifying every template before use, for confirming it is accurate and current for the specific patient, and for ensuring your documentation reflects the care you actually provided. See our Disclaimer for the full terms.

INSTITUTIONAL, GROUP, AND ACADEMIC LICENSING

If you want to use the Materials across a practice, department, residency program, health system, or academic institution, or to provide them to more than one clinician, you need a separate written license from us. This includes a practice that wants to adopt a clinician's completed Care Team Materials as its own standard.

We offer institutional and academic licensing. Contact support@SignTheChart.com and tell us what you have in mind.

TERMINATION

This license terminates automatically and immediately, without refund, if you breach it, breach our Terms of Purchase, or initiate a chargeback or payment dispute.

On termination you must stop all use of the Materials and destroy every copy in your possession or control, including working versions saved in your own electronic health record account. You must also withdraw from use any completed Care Team Materials you distributed, to the extent you are able to.

Our ownership, your obligations regarding confidentiality and non-redistribution, and any accrued liability survive termination.

REPORTING MISUSE AND REQUESTING PERMISSION

To request permission for any use beyond what this license permits, or to report unauthorized sharing or redistribution of the Materials, contact support@SignTheChart.com.

GOVERNING LAW

This license is governed by the laws of the State of New Jersey, and any dispute is subject to the dispute resolution, jurisdiction, and venue provisions of our Terms of Purchase.